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RockingMama Virtual Assisting https://rockingmamavirtualassisting.com Premier Virtual Assisting Service Tue, 29 Jan 2019 19:41:16 +0000 en-US hourly 1 https://wordpress.org/?v=5.5.1 156728452 5 Top Reasons To Hire A Virtual Assistant https://rockingmamavirtualassisting.com/2019/01/15/5-top-reasons-virtual-assistant/ https://rockingmamavirtualassisting.com/2019/01/15/5-top-reasons-virtual-assistant/#respond Tue, 15 Jan 2019 18:01:36 +0000 https://rockingmamavirtualassisting.com/2019/01/15/5-top-reasons-virtual-assistant/ An overworked business owner with more work than they can realistically handle is a recipe for disaster and a virtual assistant could be your superhero. When the workload outpaces an owner or even a small team, there is a solution to salvage even the most seemingly insurmountable mountain of work. Here are five benefits of […]

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An overworked business owner with more work than they can realistically handle is a recipe for disaster and a virtual assistant could be your superhero.

When the workload outpaces an owner or even a small team, there is a solution to salvage even the most seemingly insurmountable mountain of work. Here are five benefits of hiring a virtual assistant for your business – now!

Restore Your Work-Life Balance

If you find yourself spending more time at the office then seeing your beloved family or friends – a virtual assistant can be the asset you need.

Virtual workers are capable of working any hours that you might need coverage depending on where in the world they might be. If you need someone answering inquiries in the middle of the night – there is a virtual worker in some part of the world ready and willing to do that.

By outsourcing tasks such as email management or customer service responses, a business owner can take back numerous hours. Other non customer facing tasks such as inventory management or web page updating can also be passed along to a virtual worker to complete when you would rather be at home.

Reduce Costs with a Virtual Assistant

Virtual assistants are typically independent contractors. Independent contractors are responsible for their own benefits and taxes so business owners who contract with them are not required to do so. Virtual assistants do not get paid sick time or vacation leave.

Another benefit to hiring a virtual assistant is that they typically work for contracted periods of time. If you anticipate the need for extra help only lasting three months you can develop the contract around that time period. You will not have to worry about paying to find, hire, and then lay-off employees by using a virtual assistant.

Efficiency Increase

As a business owner or even manager, you want to tackle the important tasks that keep your business running. When the non-essential, but still important, tasks fall onto your plate they can be time-consuming and steal time from what you need to do to generate future business.

Virtual assistants are not only able to do these non-essential tasks – but they enjoy them! It is a good business decision to hire a virtual worker over a full-time employee in these types of situations. Delegating tasks such as invoicing, setting up meetings, responding to customer questions, or even writing newsletters, sets your business up for success and frees time for chasing bigger clients.

Knowledge Gap

A virtual assistant might fill in a knowledge gap for your business, especially a small business. Perhaps your business needs the website updated with current information and some updated pictures. There is no need to advertise, interview, and hire a full-time employee for a project that could be completed by a virtual assistant who specializes in website updates.

These knowledge gaps can crop up all over a business but there will be, more often than not, a virtual assistant that can be found to either train a current employee or complete the project themselves.

Long Term Relationships

A great reason for hiring a virtual assistant is that you can build a long-term relationship with that VA. Finding the perfect virtual assistant for your business can be a challenge at times, but when you discover the one that fits you will think you won the lottery.

By treating your virtual assistant like a valuable asset, taking the time to know their skills and preferences, and respecting their time you will end up with a loyal virtual assistant who will put you at the top of their client lists. This benefits you because there may be an emergent project that you desperately need to be completed in a short period of time. A loyal virtual assistant will gladly take it on with a previous client has treated them well.

What are some of your opinions on hiring a virtual assistant? Let us know in the comments.

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Services and Pricing https://rockingmamavirtualassisting.com/2019/01/13/pricing/ https://rockingmamavirtualassisting.com/2019/01/13/pricing/#respond Sun, 13 Jan 2019 00:30:19 +0000 http://rockingmamavirtualassisting.com/?p=219 Thank you for your interest in RockingMama Virtual Assisting! We understand that you may want to have an idea of the services and pricing you should expect to pay when choosing us as your virtual assisting service. Feel free to browse our services below. We have also included a general pricing guideline. Your business is […]

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Thank you for your interest in RockingMama Virtual Assisting!

We understand that you may want to have an idea of the services and pricing you should expect to pay when choosing us as your virtual assisting service. Feel free to browse our services below. We have also included a general pricing guideline.

Your business is unique to you, so please understand that this is just a general idea of what we charge. Pricing may be more or less depending on your specific business and the exact services you require.

Please contact us for a quote if you would like exact pricing.

We look forward to working with you!

Virtual Assisting Hours – Bulk

  • 15 hours per month – $600/month
  • 30 hours per month – $1200/month
  • 40 hours per month – $1500/month
  • Weekly rates available as well

Day Rates – $375 – $700

Social Media Mangement – $600/month – $1500/month 

Email Marketing

Information Management

  • Spreadsheet creation and updating
  • Database management
  • Data entry
  • Email management (sorting, filing, short responses)
  • Cloud organization

Content/Comment Management

  • Blog posting
  • Blog comment management
  • Store/product descriptions/updating

Copywriting -variable 

Blog writing – $125 for 600-800 words

Marketing Material – brochures, fliers – $125 – first 800 words – varies

Project Management

Editing

Proofreading

Customer Management

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Finding the Right Virtual Assistant https://rockingmamavirtualassisting.com/2019/01/12/finding-right-virtual-assistant/ https://rockingmamavirtualassisting.com/2019/01/12/finding-right-virtual-assistant/#respond Sat, 12 Jan 2019 22:06:11 +0000 http://rockingmamavirtualassisting.com/?p=190 What is a Virtual Assistant? A Virtual Assistant is a one-stop shop for all of your back office needs. In my experience as a VA, I’ve been asked to do tasks from proofreading to writing, information management to content management, email management to social media management. But how do you find the RIGHT VA for […]

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What is a Virtual Assistant? A Virtual Assistant is a one-stop shop for all of your back office needs. In my experience as a VA, I’ve been asked to do tasks from proofreading to writing, information management to content management, email management to social media management.

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But how do you find the RIGHT VA for your business? 

Do I Need A Virtual Assistant?

If your business is growing – that’s great! If you are finding yourself in the following situations consider looking for help:

  • Less time for sales or the part of the business you enjoy.
  • Lost in digital paperwork.
  • Losing time working on tasks you don’t understand.
  • Know you could reach more clients/customers but you just don’t have the time to implement your marketing plan.

Think about this before you search!

Every VA is different and fits into a different niche. But, before you start posting your opportunity, you should decide and know:

  • What is your budget?
  • The average lowest hourly rate for a VA in the U.S. is $25/hour.
  • How many hours a week/month would you want a VA to assist you?
  • Decide on the tasks that your VA will need to perform.  Do this by making a physical list of those pesky tasks you just don’t have time for anymore.
  • Figure the number of hours these tasks would take you and add 2 hours to that number. By grabbing this estimate you will be better able to budget for the VA.
  • Decide on the maximum hourly/monthly wage you are willing to pay.  If only low-quality applicants are appearing than the rate of pay needs to increase.
  • What type of communication is expected? Are you going to require daily/weekly/ monthly check-ins, and updates?
  • Have a list of the software and apps already used in your business. When advertising for a VA it is crucial to find one that understands the programs you use so there is not a huge learning curve.

How Do I Find A Virtual Assistant?

There are many popular websites that a business can advertise their open position on. Some will charge (UpWork, Freelancer.com) and some are absolutely free (Facebook). No matter which you decide – there are pitfalls and advantages.

  • Paid sites –
    • Vetted candidates.
    • Freelancers on these sites pay a fee to be able to apply to job listings. In some cases, they will pay a fee out of their earnings so the applicants’ requested pay will likely be higher.
    • Testimonials from other clients they have worked with along with the pay and hours they have worked (specifically on UpWork) on each project.
  • Free sites –
    • Facebook is a wonderful place to source virtual assistants. Join a group or two specifically for posting positions for virtual assisting and you will have a plethora of responses.
    • These applicants, however, will need to be vetted personally. The pay will be less uniform since you will have applicants from all over the world (depending on the group you join).

How Do I Pick A Virtual Assistant?

Picking the right VA will have a lot to do with the tasks and projects. Here are my suggestions on selecting the right VA for your business:

  • Have a list of every task you will want your VA to complete.
  • Only ask for interviews if the VA can check off the majority of the tasks with experience. There is some wiggle room here as there may not be one person who can meet all of the criteria and some tasks will be specific to your business.
  • Meet face to face using a messaging app that allows real-time video conferencing such as Zoom or Google Hangouts. This is important to me because I feel like you can determine so much more by looking at a person’s face and seeing their reaction to specific questions or just getting a feel for their personality.
  • Make sure you “click”. This person is going to be responsible for the majority of your back office tasks. Make sure you feel good about him or her. If you get a bad feeling – it’s probably for a reason. When you find the right VA you will feel good about turning over tasks to them. Your business is your baby – so think of it as finding a babysitter for a child. You want to trust them with your most important creation.
  • Ask questions. Here is a list of valuable questions to ask during your interview:
    • Are you willing to learn new things? Apps? Software?
    • Are you a quick learner?
    • What are your available hours? Are you ever available outside of business hours?
    • How would you want to be paid? PayPal? EFT?
    • What is your general turn-around time for projects and tasks?
    • Ask for samples of work or referrals from other clients. While a VA who is just starting out won’t have referrals from past clients you can still ask for references – just like in a traditional application process in a traditional office environment.
    • Ask for pricing up-front. Ask for a quote once you have informed a potential VA of the tasks you will be giving them.

I Am Ready For A Virtual Assistant!

Decided a VA is a correct choice for your business? Fantastic! Here are the links to several popular sites and ones that I have used myself both as a virtual assistant and as a client.

Upwork

Freelancer

Pangian

Facebook is also a valuable resource to post jobs – especially if you are looking for new virtual assistants. Join groups labeled “Virtual Assisting Jobs” and you will find a valuable resource of many potential VA’s.

Interested in hiring RockingMama Virtual Assisting? Connect with us here.

Was this article helpful to you? Please share or comment on what worked (or didn’t work) for you!

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